Company Secretarial Assistant
Date Posted: 24/04/2024
Location: London
Job Type: Full time
Apply NowAbout the role
We are looking for a Company Secretarial Assistant to ensure that the Board and Committees are effectively organised to enable the Group to focus on its strategic priorities, and to provide administrative support to the Company Secretarial team.
The ideal candidate will have a strong desire to be brilliant in all tasks within their remit, demonstrate excellent attention to detail, oral and written communication skills, have strong stakeholder management skills and be able to collaborate and work closely with other team members. The ideal candidate should also be able to adapt to the changes that working in a fast paced environment inevitably brings to the role.
Responsibilities
Act as a key point of contact to the Group Chair and Non-Executive Directors and provide administrative support.
Proactively manage Board and Committee meeting schedules and the Company Secretarial inbox and calendar.
Provide administrative support to the Group Company Secretary and the Company Secretarial team.
Provide Board and Committee support including pack preparation and distribution of materials.
Manage meeting logistics including room bookings, guest passes, catering and IT requirements to support the smooth running of Board and Board Committee meetings.
Coordinate arrangements for Board strategy days, Board dinners and shareholder general meetings.
Assist the Company Secretarial team in supporting and coordinating the director training programme.
Provide support for the plc year end activities and subsidiary annual reports’ approval process.
Board portal management.
Maintenance of Company Secretarial filing systems.
Invoice and expense payment administration.
Support the management of delegated signing authorities.
Assist with the maintenance of Company Secretarial items on the Group’s intranet.
Respond to ad-hoc information requests, regulatory information and auditor requests
Skills & Experience
We are looking for an enthusiastic person who is keen to learn. Proven relevant administrative experience would be useful.
Whilst not a pre-requisite for the role, experience of working for a financial services firm is desirable
Strong planning and organisation skills, and highly disciplined;
Excellent written skills with strong attention to detail;
Strong interpersonal skills, with ability to present complex concepts in a clear and concise manner (excellent communicator);
The ability to work well to tight deadlines and under pressure;
Good influencing skills;
Ability to work independently, prioritise workload and solve problems;
Sound judgement;
Maintains confidentiality;
Good team player;
Advanced user of Microsoft Office applications including Word and Outlook; and
General understanding of business structures and processes.
Company Benefits
A Competitive Salary, Pension Scheme and Life Assurance
Along with 25 Days Annual Leave plus an Additional Day on us for your Birthday
Private Medical Cover and Income Protection, just in case
A generous and highly achievable bonus scheme – paid annually based on individual and company performance against targets
Opportunity to progress within your career both in-role and within the company
FREE access to the Headspace App, a 24/7 Employee Assistance Helpline and Trained Physical & Mental Health First Aiders (On-Site)
A variety of Employee Funded Benefits available to you via our Online Benefits Portal
Plus, several additional purchase options available for you and your loved ones